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Information for Providers

Memos and Transmittals

Lists current memos and repository for past OLTC memos and transmittals.

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OLTC Memos and Transmittals


Access general OLTC forms and DMS Cost Reimbursement Rules Manual forms.

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OLTC Forms

Minimum staffing for Long Term Care Facilities

Minimum staffing requirements are included in the regulations that pertain to each type of facility. To view them, please go to Regulations, view or download the regulations document for the type of facility that interests you, and navigate to the staffing section.

The Office of Long Term Care has created a Minimum Staffing Calculator for nursing facilities that you can download and install on your computer.  To learn more, click the link below.

The Office of Long Term Care (OLTC) has gone live with an online portal for the collection of the monthly minimum staffing requirement data.  The online portal is powered through a technology called QuickBase and is part of a larger effort to provide an online portal for providers to submit information to OLTC.  Users can access the portal by going directly to http://ARDHS.QuickBase.com and selecting the “OLTC Minimum Staffing” icon.

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Minimum Staffing QuickBase application - Video Demonstration and Training Instructions

Training and Education

Resources for facility administrators that includes CEU information.

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OLTC Training

Options Counseling

Resources for facilities for complying with the Options Counseling program, including instructions for on-line submissions.

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Electronic Plan of Correction (ePOC)

Electronic Plan of Correction (ePOC) Registration and Instructions
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Options Counseling

Civil Money Penalty (CMP) Grant Application

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Use of Federally Imposed Civil Money Penalty (CMP) Funds by States
CMP Grant Application

Licensing a Facility

The Office of Long Term Care licenses long-term care facilities in Arkansas. Facilities licensed by OLTC include nursing homes, residential care facilities, assisted living facilities, intermediate care facilities for the mentally retarded, adult day care and adult day health care centers, and post acute head injury facilities.

New facilities require a permit from the Arkansas Health Services Permit Agency. And each long-term care facility must have a license issued by OLTC, which is renewed annually. License renewals and fees are due March 1 each year. Late renewals are subject to penalties.

For licensure information, call one of the following numbers:

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Arkansas Health Services Permit Agency | Opens in New Window WEB WEB

Incident and Accident Report

Use the following forms for a long-term care facility to report an incident or accident to OLTC.

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DMS-7734 | Incident and Accident Initial Report for Nursing Homes and ICFs/MR DOC
DMS-762 | Facility Investigation Report for Nursing Homes and ICFs/MR DOC
DMS-731 | Facility Investigation Report for ALFs, RCFs, PAHIs, ADCs, and ADHCs DOC
DMS-742 | Facility Investigation Report for ALFs, RCFs, PAHIs, ADCs, and ADHCs DOC

Financial Assistance

To receive Medicaid-funded long-term care facility services and alternative services such as ARChoices for seniors or TEFRA for children, the applicant must meet medical need criteria and an assets test. A medical needs assessment must be submitted by the physician, documenting why services are necessary, and must be approved by OLTC staff nurses and physicians before payment. An appeals-and-hearing process is in place for persons who are denied services.

Extensive information about assets and Medicaid eligibility is available from the Division of County Operations.

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Division of County Operations Section

Nursing Home Administrator Program

Please visit the Arkansas Nursing Home Administrator Licensing page here for more details on the qualifications, application process, and testing.

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Rules and Regulations for Licensure of Nursing Home Administrators in Arkansas PDF
Application for Nursing Home Administrators DOC
LTC Administrator Criminal Record Check (Form DMS-7799) and Information Sheet for Administrator Applicants Regarding Criminal Record Check DOC
Application Letter of Instruction PDF
Administrator License Renewal Form DOC
Reciprocity Licensing Questionnaire DOC

Approved CEU Workshops

See upcoming workshops in your area.

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OLTC CEU Workshop Calendar

Culture Change

Resources for implementing culture change in long-term care facilities.

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Culture Change
Arkansas Department of Human Services
Arkansas Department of Human Services

Arkansas Department
of Human Services
(501) 682-1001

TTY: 1-800-285-1131 or dial 711 for Arkansas Relay Service

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